In general, AI systems work by ingesting large amounts of labeled training data, analyzing the data for correlations and patterns, and using those patterns to make predictions about future states.
This is exactly what sanoplan does with the data from previous duty rosters.
Registration is required to access AI usage. AI helps you plan effectively and save time.
1. Checking employee availability
AI can easily check who is working on which day and who is qualified for certain tasks and shifts.
2. Secondary planning support
AI can be used as a secondary aid in workforce planning and scheduling.
3. Display of available employees
You can see who is available and who is not yet scheduled on that day by hovering over the date (don’t click). You can see who is available and who is not yet scheduled by hovering over a shift.
4. Shift assignment and qualification
If you hover over a shift, you’ll see names on a green or black background. Black means this employee is qualified for that shift but already scheduled for another shift (so think twice about having them work both shifts). If you click on their name anyway, their name will be added to the selected shift, but highlighted with a red dot. Red dots indicate all employees who are scheduled twice that day (this warning can be disabled).
5. Simple shift assignment
Green names mean these people are qualified and available (not sick, not scheduled for another shift, the user is willing to work weekdays). You can select them by simply clicking on their name, and they’ll be hired for that shift.
6. Drag and Drop
Alternatively, you can drag someone from the staff list (on the right side of the screen) to a shift that is needed in case a new employee starts work and needs training before appearing in the skilled workers list.
7. Full use of AI
Full AI utilization means that the AI handles all scheduling and resolves conflicts where possible.
Simply click on the blue head in the date field, and the AI will fill as many shifts as possible with available and qualified employees.
If you have a wish list (someone wants a specific shift because they have to see the doctor in the morning or something), drag that person to the desired shift, then move the -x- to the shifts that are intentionally not needed, and then click on the blue brain.
8. Optimization of the layers
The brain then optimizes the shifts as much as possible (selecting one person for one shift and keeping the right second person with the right skills for the second shift), reducing the complexity and normal back-and-forth to staff as many shifts as possible. Typically, there is more than one qualified person for that shift, but not everyone can perform every task. If there aren’t enough people available due to sickness or similar, the brain leaves the shift empty (red) and makes the decision manually.
9. Review of the planning
After the brain has done its work, you can check it again by hovering your mouse over the top date. In most cases, the list will be empty because resources have been used up. If someone is left, either a red cell is open with no solution, or there are more people available than necessary, so someone can take a day off (simply drag them down to “Away” and mark them with the correct color code).
